Finance Operations Platform
Built to replace slow manual accounting workflows, this finance operations system automates invoice extraction, matches payments to ERP ledgers, detects transactional anomalies, and delivers executive cash-flow visibility in real time.
Manual Reconciliation & Delayed Closing Cycles
Finance teams spent hundreds of hours every month manually matching bank statements against ERP records, processing PDF invoices, and chasing approval sign-offs across departments.
- Month-end financial closing required up to 14 days of manual auditing.
- Document ingestion errors led to duplicate invoice payments.
- Lack of real-time visibility into pending accounts payable liabilities.
AI Ingestion & Automated Ledger Reconciliation Engine
Kalkin Labs delivered an intelligent financial control system with computer vision document extraction, fuzzy ledger matching algorithms, and automated approval routing workflows.
- Sub-second AI document parsing extracting line items, tax IDs, and payment terms.
- Automated 3-way matching between POs, receiving slips, and vendor invoices.
- Real-time cash flow runway projection engine with audit trail compliance.
Key Features
Multi-format Document Extraction
Parses PDF, paper scans, and email invoices into structured ledger data.
3-Way Match Verification
Cross-checks invoices against purchase orders and warehouse receipts.
Automated Approval Pipelines
Routes high-value expenses through multi-tier approval authorization trees.
Real-time ERP Bridge
Bi-directional sync with Quickbooks, SAP, NetSuite, and Xero.
How It Works
Invoice & Receipt Ingestion
Documents arrive via email, batch upload, or API webhook into processing queue.
AI Extraction & Entity Validation
Neural extraction reads text, validates math checksums, and flags anomalies.
Automated Ledger Reconciliation
Matching engine pairs line items with open POs and bank statement records.
Approval & ERP Post
Approved items are automatically posted to GL accounts and scheduled for payout.
About This Project
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What We Built
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Business & Technical Context
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Project Outcome
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Interface Gallery
Demo Walkthrough
Click to launch interactive system preview
High-definition video walkthrough & workflow trace (02:45)
Qualitative Outcome & Operational Results
Drastically compressed financial closing timelines and eliminated manual ledger entry errors.
Month-end closing cycle reduced from 14 days down to 2 days
99.4% precision in automated document line-item extraction
Complete audit trail compliance across all transactions
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